Common Systems Group (CSG)
March 22, 2005
Meeting Summary
CSG Attendees: Jim Davis, Steve Duim, Jason Frand, Bill
Jepson , Max Kopelevich, Robert Konishi, Michelle Lew, Kathleen O’Kane, Sean
Pine (for Greg Kitch), Tom Phelan, Nick Reddingius, Terry Ryan, Ruth Sabean,
Mike Schilling, Marsha Smith, Eric Splaver, Pam Taylor, Kent Wada, Don Worth
Guests: John DeGolyer (OIT), Mike Lee (PDP
Participant), Stacey Rosborough (PDP Participant), Mike Van Norman (CTS)
Agenda
1) Announcements
a. UCCSC conference in San Francisco, August
7-9, 2005.
b. Jeff Mirich from Disney will be coming to
campus to talk about a similar effort at Disney to reposition IT. He will be on
campus Thursday April 7th and is expected to give a presentation.
CSG and CCC members are welcome to attend
2) Reports
a.
Status of Network Review
Marsha Smith, Director of ATS, will be assuming a lead role in the IT
Repositioning Initiative. She gave a report to the Group on the External
Network Review – from logistical to programming planning. She also commented on
what was to happen “after the review” which included forming a 7-10 member
technical leadership group to respond to the External Network recommendations
and integrate within an overall UCLA strategy. Consolidated information about
the Initiative as well as specific planning documents for the External review
can be found at: http://www.oit.ucla.edu/RepositioningIT/
3) UCLA Policy 411 - Domain Names
Kent Wada presented a revision of UCLA Policy 411 that reflects a
simplified set of criteria for requesting internal UCLA Domain Names. The
acronym requirement has become a guideline. The intent of the overall policy
assumes that most high level domain names requested (of the type: www.<domain name>.ucla.edu), will be
approved. Single events or conferences will not be given high level domain
names and should be in the form www.<domain name>.ucla.edu/<event
name>.
It was noted that the policy document had gone through several
revisions, some substantive, without going back through the ITPB for approval.
Kent Wada concurred, but said the intentions were to clarify, not to change
policy. Jim Davis reiterated that policy revisions must go through the ITPB
before being approved and represented as policy.
The CSG agreed in principle with the new policy but asked that the
guidelines for the use of acronyms be removed. External Affairs representative
Paul Craft was going to go back to Michael Stone and ensure that this could be
taken out. Later it was not agreed to be taken out. An email vote was later
taken with the following results:
|
Endorse |
7 |
|
|
Not Endorse |
2 |
1) until we have a better
explanation form External Affairs regarding this position. |
|
|
|
2) I believe the policy
should be edited to strike the acronym guideline, and I also feel the request
form should have the "clear institutional reason" checkbox modified
so that it is not a yes/no question as was discussed in the meeting. |
|
Endorse with caveats |
4 |
1)
I vote “yes” as
long as a more comprehensive appeals process is defined. The current
draft addresses appeals related to names already in use. It does not
address appeals regarding the rejection of a suggested name by University
Communications for other reasons. |
|
|
|
2)
The acronym
statement has been the cause of almost everybody's problems. I vote yes, on
the condition that the statement is removed. |
|
|
|
3) Yes, if the guidelines
in Attachment B are revised to state: In general, it is best
to create names that:
I believe the word
“avoid” is most at issue here since these are guidelines and not requirements. |
|
|
|
4) I vote "yes"
with the condition that the acronyms guideline remain a guideline only, and
will never be used as the sole reason to deny a request for a domain name. I
do not agree with External Affairs that this guideline is even the preferred
practice since URLs should be short and easy to type/remember first and
foremost. I intend to ignore it. |
|
Abstain |
0 |
|
|
Did Not Vote |
4 |
|
Kent Wada is now working to resolve the acronym issue before taking the
issue to the ITPB.
4)
Security Issues
a.
UCLA Policy 401 - Minimum Security Standards
This version (1) reflects the input received from the February CSG
meeting and (2) puts the text into standard UCLA administrative policies
format. Changes based on input received from CSG have been highlighted. Proposed
implementation deadline now coincides with the start of Fall Quarter.
Meeting Schedule for
Remainder of 2005:
|
Tuesday |
April
26 |
2:00
– 4:00 p.m. |
2121
Murphy |
|
Tuesday |
May
24 |
2:00
– 4:00 p.m. |
2121
Murphy |
|
Tuesday |
June
28 |
2:00
– 4:00 p.m. |
2121
Murphy |
|
Tuesday |
July
26 |
2:00
– 4:00 p.m. |
2121
Murphy |
|
Tuesday |
August
23 |
2:00
– 4:00 p.m. |
2121
Murphy |
|
Tuesday |
September
27 |
2:00
– 4:00 p.m. |
2121
Murphy |
|
Tuesday |
October
25 |
2:00
– 4:00 p.m. |
2121
Murphy |
|
Tuesday |
November
22 |
2:00
– 4:00 p.m. |
2121
Murphy |
|
Tuesday |
December
20 |
2:00
– 4:00 p.m. |
2121
Murphy |