Common Systems Group (CSG)

February 22, 2005

Meeting Summary

CSG Attendees: Jim Davis, Steve Duim, Jason Frand, Bill Jepson, Jim Kimmick (for Tom Phelan), Carol King (for Pam Taylor), Robert Konishi, Michelle Lew, Kathleen O’Kane, Nick Reddingius, Terry Ryan, Ruth Sabean, Babak Saberi (for Max Kopelevich), Mike Schilling, Marsha Smith, Eric Splaver, Kent Wada, Esther Woo-Benjamin, Don Worth

Guests: John DeGolyer (OIT), Mike Lee (PDP Participant), Stacey Rosborough (PDP Participant), Mike Van Norman (CTS)

Agenda

1) Reports

a) Administration’s Email Consolidation Project Update

The first round of stakeholder meetings to surface impacts, issues and high level functional requirements has been completed and a second round of stakeholder meetings to get detailed specifications is underway. Implementation for Administration is expected in June. Other units interested in participating can be added incrementally at approximately two per quarter. If anyone has email/calendaring requirements that don’t fit this model, they are encouraged to let Mike Van Norman know.

An Executive Summary of E-mail and Calendaring Workgroup Recommendations and the Implementing the Recommendations of the E-mail and Calendaring Workgroup report can be viewed from the icompass website at: http://www.icompass.ucla.edu/ (Repositioning IT Initiative link).

2) Wireless

The Wireless Standards Board is seeking CSG 1) endorsement of the final draft UCLA Wireless Networking Standards; 2) approval to post the document; and 3) approval to start widely communicating the standards.

The CSG voted to endorse the standards with the agreement that the following actions are still needed and will be addressed:

· Build out information on ‘guest accounts’

· Build out implementation details

· Develop a feedback process

Results of the “around the table vote” to endorse standards, approve posting, and approve communications:

Endorse:	14
Not Endorse:	0
Endorse with caveats:	0
Abstain:	1
Absent:	2

The CSG also agreed that the Wireless Standards Board should be more formal in nature: members should be accountable for attending meetings; the chair should be formally appointed. There was a suggestion to augment the Board with staff support.

Action:

· Wireless Board to return to CSG with a formal proposal for the chair position.

3) Security Policies

a) Minimum standards for devices connecting to the UCLA network

The purpose of this topic was to review 1) the proposed revisions to the standards approved by the CSG in April 2004; 2) the proposed implementation timeline; and 3) the proposed enforcement of the standards following implementation.

The CSG recommended:

· Tying implementation to the academic calendar and start in Fall Quarter, 2005.

· Using stronger enforcement language (e.g. ‘If a connected system is found not to meet the minimum standards, it will be subject to being disconnected…’).

· Adding implementation guidelines.

Action:

· Kent/John to revise minimum standards and send back to CSG for review (by 3/15)

· Formal vote to endorse minimum standards (3/22 CSG meeting)

b) Defining an encryption standard for UCLA

This topic was deferred due to lack of time.

Meeting Schedule for Remainder of 2005:

Tuesday	March 22	2:00 – 4:00 p.m.	2121 Murphy
Tuesday	April 26	2:00 – 4:00 p.m.	2121 Murphy
Tuesday	May 24	2:00 – 4:00 p.m.	2121 Murphy
Tuesday	June 28	2:00 – 4:00 p.m.	2121 Murphy
Tuesday	July 26	2:00 – 4:00 p.m.	2121 Murphy
Tuesday	August 23	2:00 – 4:00 p.m.	2121 Murphy
Tuesday	September 27	2:00 – 4:00 p.m.	2121 Murphy
Tuesday	October 25	2:00 – 4:00 p.m.	2121 Murphy
Tuesday	November 22	2:00 – 4:00 p.m.	2121 Murphy
Tuesday	December 20	2:00 – 4:00 p.m.	2121 Murphy